Microsoft Office Guides

Okay, so you’ve cut what needed cutting, moved those out-of-place passages to where they made more sense, and changed all the main characters’ names once—and then back again. Now it’s time to make all your text look as pretty as your prose sounds. Word’s many formatting options let you control things like font style, size, and color. Use its powers to emphasize certain words and phrases, to add special effects, and to make your document attractive and easy to read.

The Home Tab’s Control Center

The Home tab’s Font section, is the place to go if you’re looking for every formatting option Word offers. First, select the text you want to format. Then, click Home (or press Alt, H) to make the ribbon show these options:
• Font (Alt, H, FF).
Use this drop-down list to choose from the wide variety of fonts that come preloaded in Word. Each font name in the menu appears in that font’s style, so you get a preview of how your text will appear.
• Font Size (Alt, H, FS).
Click the arrow to choose a standard font size ranging from 8 points to 72 points, or double-click inside the box and type in a different number.
• Grow Font (Alt, H, FG).
Click this button to increase the size of selected text. The more you click, the bigger it gets.
• Shrink Font (Alt, H, FK).
Click this button to decrease the size of selected text, all the way down to 1 point (which is pretty much illegible).
• Change Case (Alt, H, 7).
When you click this button, you get four choices:
— Sentence case.
This option capitalizes the first word of each sentence in the selection, just like your fourth-grade teacher taught you in English.
— Lower case.
The “I’m-too-cool-for-school” special: Choose this to make every letter in the selection lower case.
— Upper case.
Choose this to make every letter in the selection A CAPITAL LETTER.
— Capitalize each word.
This option makes the f irst letter of each word uppercase. (In previous versions of Word, this option was called “title case.”)
— Toggle case.
This option reverses the existing cases in the selection, capitalizing lowercase letters and making capital letters lowercase.
• Clear Formatting (Alt, H, E).
Use this option to remove all formatting from the selection.
• Bold (Alt, H, 1 or Ctrl+B).
This option makes the selection bold.
• Italic (Alt, H, 2 or Ctrl+I).
This option makes the selection italic.
• Underline (Alt, H, 3 or Ctrl+U).
This option adds underlining to the selection. If you want to get fancy with dashed, wavy, or dotted lines or by making the underlining a dif ferent color from the rest of the text, click the downward-pointing arrow to the right of the button and make your selections from the menu that opens.
• Strikethrough (Alt, H, 4).
This button puts a horizontal line through the middle of your text, like this.
• Subscript (Alt, H, 5).
Handy for math and science writing, this option makes the selected text smaller and drops it below other characters: H2O.
• Superscript (Alt, H, 6).
This shrinks the selected text and raises it above the other characters, like this: E = MC2.
• Text Effects (Alt, H, FT).
Snazz up your text with outlining, shadows, reflections, and glow effects in different colors. When you click this button, you get a menu of choices, each one illustrated so you can see how the effect will look before you apply it.
• Text Highlight Color (Alt, H, I).
Just like the highlighting markers that students use to draw attention to important passages in a textbook, this option gives the selected text a colored background (click the down arrow to choose the color you prefer).
• Font Color (Alt, H, FC).
Click this button to choose a color that makes the selected text stand out.
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